Tag: data security

Picture this: you’ve just finished a long and important report for work, but your laptop crashes just before you can press save. Try as you might, you cannot recover the document, and all that hard work is gone, lost forever, and you have to start over, right at the very beginning. 

It’s a scenario that is everyone’s worst computing nightmares and one that you might even have been unlucky enough to experience firsthand. However, with a bit of planning and preparation, there are ways that you can protect your precious data, whether from a careless mistake or a security breach. Here are four ways to prevent data loss. 

1. Use automated code security

When it comes to building and shipping software, there’s always the worry that there will be a security breach that infiltrates your code and steals your precious data. However, automated code security software can help immensely with data loss prevention. This is because they harness the power of detectors to discover and classify your data silos and uncover data breaches before they happen. You will then be notified of any potential data breaches in real-time so that your team is empowered to take immediate action before they become a problem. 

2. Back up your data

The golden rule of data protection is: always back up your data. Prevention is key for stopping data loss, and even if your data is stolen or accidentally deleted from one source, you will still have a copy saved elsewhere. You should have at least three backups of anything that is important: on your desktop, a USB stick, and on a cloud storage service like Dropbox. Regularly save your data on each of your different formats, and periodically test your backups to ensure that it is being saved properly. 

3. Use email security

Hackers use many ploys to access your sensitive data, one of which being the classic scam email. These include emails purporting to be from a shipping service notifying you of a missed delivery, and fraudulent requests for bill repayments. Over recent months, perhaps due to the increased amount of time people spend at home due to the coronavirus pandemic, cybercriminals have honed their scam emails to the point where you may struggle to differentiate between a genuine email and one that has been sent with nefarious intent. Email security software will identify and filter out fraudulent junk emails so that you don’t have to rely on your own judgment. 

4. Educate your staff

Preventing data loss is not only about using security software and backing up data. Your staff should follow data security procedures to prevent security breaches and mistakes, and you should implement data security processes to follow. For instance, locking computer screens if you are away from the desk, not leaving confidential documents on the printer, and locking certain confidential documents so that only authorized users can gain access to them and edit them. Educating your staff on these essential habits should make it harder for data to be lost or stolen.

Data backup and protection is imperative for any business, large or small, and the Cloud is one extremely popular and efficient method of securing and backing up relevant data on a regular basis.

What is Cloud Backup?

Cloud backup is a form of software that provides a remote and online backup service, providing an easy solution for those businesses who wish to backup their data without the need for manual backup systems. Alternatively, many use the Cloud backup as an extra precaution alongside any manual backup activity.

Cloud backup is a substantial option, as it provides easy, remote, and online access to all business data, which has been backed up, meaning the Cloud is a fast solution that can back up at high speeds, as well as provide instant access.

Cloud backup is also a key method for business data recovery, as any data stored in the Cloud can easily be restored, often at the click of a button.

What are the Benefits of Cloud Backup?

• It avoids the need for extra business costs. Using existing software and infrastructures from dependable Cloud suppliers, like the Checkpoint Capsule Cloud, means that you can take advantage of existing and secure networks to backup your data, eliminating any extra expense for on-site data backup or supplies.
• It’s reliable and fast. Restoration of data from the Cloud can be instant, meaning if the worst happens and data is lost, it won’t be a huge disruption to your business in having to wait for data to be restored.
• It is a low-cost solution.
• It saves time compared to manual backup efforts on-site.
• It inspires more productivity. Easy Cloud backup means more time for employees to spend on other tasks rather than worrying about backup.
• It lowers the risks and vulnerabilities associated with manual backup. A manual backup will see businesses keeping stock of tapes that have their data stored on. These physical tapes can easily be accessed, stolen, or destroyed in the event of emergencies such as fires.

How Secure is the Cloud?

With the increasing popularity of the Cloud and it being the go-to solution for data backup, it’s natural for businesses to worry that it would naturally be the first point of call for any hackers or cyber threats. This leads to questions regarding how vulnerable your data might be when stored in the Cloud.

When data is secured in the Cloud, it comes with secure encryption technology, meaning the best efforts are always maintained to protect data. Data will require specific keys and access data to be able to view business information. This means that anything stored in the Cloud is just as well protected as business data stored with adequate security and network measures on-site.

Furthermore, Cloud services can easily be upgraded based on the level of security you desire. Larger and more substantial Cloud systems can offer a broader and larger range of protection and security measures, making the Cloud a flexible and tailored solution for data storage and security needs.